Skip to main content
Copyright © 2023 All Rights Reserved • Powered by ClubExpress
HomeShow Production Team

Show Production Team

Each show presented by the Music Club begins with the selection of the Show Production Team. Primary services are provided by the Producer and Director assisted by the backstage crew. The roles of Producer and Director are of essential importance for a successful Music Club production.


Communicates, schedules and recruits technical assistance (Lighting, Sound, Stage Manager, Stage Crew, and Band if wanted). Plans and implements rehearsal schedule, keeps record of expenses. With the Director develops a theme if applicable and works to provide support and inspiration to cast and crew. It is important to a well-produced show that there be no favoritism shown to any participant. Responsible to make sure Contracts (and W-9) are in place for any paid musicians, and Insurance Waiver for any non-residents involved in the event. Arranges for a Cast Party planner/coordinator if applicable. Forwards all bills/receipts, contracts, and related information to the Music Club Treasurer for payment.


Communicates completely with the Producer. Makes the final decision on performers and show content. Responsible to conduct auditions and rehearsals. All aspects of preparations and presentation of a show move forward under the Director’s guidance. The Director has the final word on costuming, choice of music and stage design with sensitivity to performers and technical crew. Director determines if any non-SCG performers or tech support are required after thoroughly seeking resident participants, documents this information and submits to the SCG Music Executive Board in a timely manner to obtain approval.

Backstage Crew – General Information

The backbone of the Music Club is, in part, made up of the backstage crew. Their actions may go unnoticed, but without these people, no production would ever take place. Many individuals work behind the stage before, during, and after each production to ensure that it takes place properly.

Below are short descriptions of the basic backstage functions. Want to become involved with one of these groups? We'd love your help. Email if you would like more information or to become involved.

Lighting Design

Helps to create the environment in which the action takes place while supporting the style of the piece. We have acquired new equipment (robotic and LED lights) which makes it possible to achieve very fine and interesting effects on our stage.

Stage lighting has several functions:
  • Illuminating what is occurring on stage.

  • Altering the perception of shapes onstage, particularly three-dimensional stage elements.

  • Directing the audience's attention to an area of the stage or distracting them from another.

  • Setting the tone of a song or musical number.

  • Establishing or altering position in time and space. For example, blues can suggest nighttime while orange or red can suggest a sunrise or sunset.

  • Projecting text or graphics.

  • A lighting event may trigger or advance the action onstage.

  • Lighting may be used to show only the areas of the stage which should be seen and to "paint a picture."

Sound Designer & Sound Engineers

Each show has a Sound Designer who consults with the Director and Producer so that every performance meets their expectations and the performers needs.

The show's Sound Engineers set up the sound system for the best use for a given production using various methods including equalization, delay, volume, and speaker and microphone placement. In conjunction with the director and/or musical director, they also determine the use and placement of microphones for actors and musicians. The Sound Engineers make sure that the performance can be heard and understood by everyone in the audience, no matter how large the room, and that the performers can hear everything they need to in order to do their job.

It is also sometimes necessary to locate and prepare recorded sounds (whistles, birds, thunder) that can be played as required during a show. Preparation of the musical tracks for use with many numbers is a large but absolutely necessary job that ensures the production will be successful.

Stage Manager and Crew

A Stage Manager needs to have a good understanding of both the technical and artistic elements of a performance to ensure it is delivered exactly to the Director’s requirements. They will be involved from the rehearsal stage through to the live performances, where they will be on hand to deal with any emergencies or issues that may hinder the show. The essential skill for Stage Managers is people management, as it is their role to coordinate all aspects of a theatre company to ensure the successful delivery of the performance.

Roles vary depending on the Director, but the tasks Stage Managers will typically be expected to carry out include:
  • Running rehearsal schedules

  • Updating and operating the “run of show, which notes cast entrances/exits and the requirements for props, lighting and sound

  • Making changes to the set between acts/scenes and cueing technicians

  • Running the backstage and onstage areas during performances

  • Liaising with the Director, Producer, stage personnel and other technical groups (e.g. costume, lighting, sound, stage crew)
A member of the Stage Crew works backstage behind the scenes in some of the Music Club productions. Their work includes setting up the scenery and assisting with lights, sound, props and special effects for a production.

Stage Crew work closely with the Directors, Producers, Stage Managers, Lighting Crew, and Sound Engineers to ensure their visions are realized.